Financial & Executive Assistant

11 January 2024 2024-06-13 8:47
on-site . cluj-napoca


Job Location

1 opening in Cluj-Napoca, Romania

Job Description

The Financial & Executive Assistant will play a mixed role, managing both financial processes, such as: issuing and collecting invoices and payments to suppliers, communication with the accounting team, as well as administrative support for the office and the executive team.

Financial Responsibilities

  • Will issue and manage invoices emitted to customers;
  • Will manage invoices and payments from suppliers;
  • Will pay salaries to employees;
  • Will offer assistance in preparing financial statements, reports and budgets;
  • Will be responsible for processing and reconciling invoices, expenses and payments;
  • Will provide assistance in cash flow management;
  • Will provide assistance in performing financial analysis and preparing financial forecasts;
  • Will be responsible for ensuring a good collaboration between the company and the accounting firm.

Executive Assistant Responsibilities

  • Will organize internal and external meetings and contribute to their preparation;
  • Will provide general support to the unit in which he / she operates;
  • Will manage the executive agenda and coordinate schedules;
  • Will represent the executive director at meetings when he is not present;
  • Will respond to requests for information and documentation tactfully, discreetly and confidentially;
  • Will provide internal administrative services to staff members within the unit;
  • Will organize, manage and archive complex / confidential / financial / technical documentation under appropriate confidentiality circumstances;
  • Will prepare documentation in a timely manner for business meetings, communicating with the other assistant directors to ensure an efficient information flow;
  • Will carry out a series of secretarial activities, such as: typing, drafting documents, translations, providing operational support;
  • Will perform various administrative or support activities, requested by the direct superior, regarding the employees’ activity (attendance, statements, etc.).

Required Qualifications & Competences

  • Higher education in finance or relevant field;
  • Skills in organizing events & managing agendas;
  • In-depth knowledge of computer tools, especially Microsoft Office (Word, Excel, PowerPoint & Outlook) and, preferably, an electronic invoice management system (Smartbill, Facturis, 2Invoice, etc.);
  • Excellent knowledge of English, written and spoken (B2 / C1);
  • Strong communication and organizational skills;
  • A high degree of responsibility and initiative spirit;
  • High level of integrity.

Working Schedule

Full-time, Monday to Friday, from 9AM to 6PM

(1 hour break from 1PM to 2PM)

Send your CV to

One of our team members will contact you in order to set up an interview.

Looking forward to having you in our team!