Financial & Executive Assistant

11 January 2024 2024-01-12 13:50
on-site . cluj-napoca

<financial.and.executive.assistant>

Job Location

1 opening in Cluj-Napoca, Romania

Job Description

The Financial & Executive Assistant will play a mixed role, managing both financial processes, such as: issuing and collecting invoices and payments to suppliers, communication with the accounting team, as well as administrative support for the office and the executive team.

Financial Responsibilities

  • Will issue and manage invoices emitted to customers;
  • Will manage invoices and payments from suppliers;
  • Will pay salaries to employees;
  • Will offer assistance in preparing financial statements, reports and budgets;
  • Will be responsible for processing and reconciling invoices, expenses and payments;
  • Will provide assistance in cash flow management;
  • Will provide assistance in performing financial analysis and preparing financial forecasts;
  • Will be responsible for ensuring a good collaboration between the company and the accounting firm.

Executive Assistant Responsibilities

  • Will organize internal and external meetings and contribute to their preparation;
  • Will provide general support to the unit in which he / she operates;
  • Will manage the executive agenda and coordinate schedules;
  • Will represent the executive director at meetings when he is not present;
  • Will respond to requests for information and documentation tactfully, discreetly and confidentially;
  • Will provide internal administrative services to staff members within the unit;
  • Will organize, manage and archive complex / confidential / financial / technical documentation under appropriate confidentiality circumstances;
  • Will prepare documentation in a timely manner for business meetings, communicating with the other assistant directors to ensure an efficient information flow;
  • Will carry out a series of secretarial activities, such as: typing, drafting documents, translations, providing operational support;
  • Will perform various administrative or support activities, requested by the direct superior, regarding the employees’ activity (attendance, statements, etc.).

Required Qualifications & Competences

  • Higher education in finance or relevant field;
  • Skills in organizing events & managing agendas;
  • In-depth knowledge of computer tools, especially Microsoft Office (Word, Excel, PowerPoint & Outlook) and, preferably, an electronic invoice management system (Smartbill, Facturis, 2Invoice, etc.);
  • Excellent knowledge of English, written and spoken (B2 / C1);
  • Strong communication and organizational skills;
  • A high degree of responsibility and initiative spirit;
  • High level of integrity.

Working Schedule

Full-time, Monday to Friday, from 9AM to 6PM

(1 hour break from 1PM to 2PM)

Send your CV to jobs@hsdsuk.com

One of our team members will contact you in order to set up an interview.

Looking forward to having you in our team!